How to address a reply to an email sent ‘on behalf’ of someone

  • Dear Ms. Smith:

    Please inform Mr. Jones I would be pleased to consent to an e-mail interview, at his convenience, and that I look forward to hearing from him soon.


    If you do not consent, of course, simply say so.

    To the Proxy of ______________________

    To the Executor of the Estate of __________ ,

    Legal Representative of ___________________ ,

    I hope this helps. I am guessing a little as I am not certain the main party is alive or dead or if perhaps this is a legal matter. If the main party is alive, address that person by name. Your issue is with THEM not their representative. If the main party is dead, use the representative’s name. However state immediately, “in regard to” then the departed’s name.

    Since she has included Mr Jones in the e-mail, it’s proper to address both people.

    You may reply like this for example:

    Dear Ms Alice Smith and Mr Bob Jones,

    Or

    Dear Ms Smith and Mr Jones,

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    I presume you mean as when a letter from a manufaturer is in fact signed by a secretary on their behalf . I would reply dear sirs, ( next line ) for the attention of Mr/ Ms Smith

    I would send it back to both people, is that what you mean

    If it is send on behalf of a PA though, I would just reply back to that Director’s assistant unless there was information I would want the Director to see

    I hope that helps?

    If I identify myself as the person writing the letter then you address your response to me.

    If I’m just taking dictation or standing in as the hands for someone physically incapable of writing their own letter, then you address the actual sender.

    The context of the letter should establish thepoint of the speaker.

    1. “I want a refund” – You address Ms Jones
    2. “Ms. Jones wants a refund.” – You address the writer.

    Just as you would do if someone required a translator to communicate with you. The person between you is just the medium.

    No. “On behalf” means “representing” in the way you’d represent a person. As in, “I am here on behalf of my client.”

    The phrases that would work here are: “With reference to our conversation”, “Pursuant to our conversation”, “In relation to our conversation.” or “Further to our conversation.”

    Although it’s not necessary to change this, the word “discussion” is more suited to a business context than “conversation.”

    “Further to our discussion” is probably the most common way to express this sentiment.

    I hope this helps.

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    You address the letter to the person which it is sent on behalf of. (Not to the lawyer if a lawyer has sent it to you unless the letter specifically states who’s to handle the reply)

    My answer …

    DON’T, unless you know them.

    Or… But very risky is open it.

    There are all kinds of danger so be careful and safe. Know what is the best right thing and help.

    There are many.

    I used to feel bad or guilty if I declined any sort of invitation. I felt like I was telling the invitee, “no, your invitation is lame” or something like that. But, I’ve learned that accepting invitations to something I really don’t want to go to causes me to not really enjoy myself and I’m not fully present. That isn’t fun for me or for the person who invited me. I learned to say no if I don’t want to go. Some of the things that I might say are:

    I can’t make it, maybe another time.

    That movie doesn’t sound interesting to me. Get me on the next one.

    I don’t care for Italian food, but I like Mexican so the next time you have a desire for that give me a call.

    Here’s my all-time favorite,

    I just want to stay home tonight. Keep me in your thoughts next time.

    When I invite somebody to do something with me and they decline, I completely get it. I’d rather they say no then meet up with me and not enjoy the time we spend. I don’t take things like that personally.

    Declining an invitation doesn’t make you rude. We can’t go everywhere all the time.

    What does the email say and why was it sent by someone else? That’s what I would consider before I decide to even bother.

    The only email I’ve received which I believe may have been sent on behalf of someone else was full of inaccurate information.

    After a few weeks, I emailed the actual person at a business address and expressed my concerns over the false statements.

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